Catalog
2025-2026 Academic Catalog Editing
The 2025-2026 editions of the WVU-Morgantown, WVU-Beckley, and WVU-Keyser open
for editing on
Monday, February 3rd.
Deadlines
- Page owners should start the workflow on their pages no later than Friday, February 28th.*
- All department levels should approve their pages no later than Monday, March 31st*
- All colleges should approve their pages no later than Wednesday, April 30th*
*Pages will be automatically advanced to the next level of workflow the following day starting at 8:30am.
Publication Dates
- 2025-2026 Academic Catalogs will be published on Wednesday, May 28th.
- 2025-2026 Catalog PDFs and archived versions of 2024-2025 Academic Catalogs will be published on Thursday, June 24th.
Information for Page Owners
To begin editing the pages for which you are responsible, go to the future catalog website and navigate to the page you own (e.g. Horticulture, Communication Sciences and Disorders, Finance, Social and Behavioral Sciences, etc.). If you have questions regarding what pages you own or the workflow associated with a page, please contact us and we will be happy to assist you.
Pages in the catalog contain various tabs that may also need to be edited. It is important to know that even though these tabs look to be housed separately from the page they live on, they are actually included on the page in which you submit to workflow. All tabs should be reviewed and/or edited before submitting the entire page to workflow.
Overview – This is the main tab for your program. This tab contains
all general program information (Mission, Achievements, etc.) excluding program
requirements.
Faculty – This tab contains all faculty members for your program. This
tab should be reviewed and maintained by the department. The training documentation
attached to this email serves as a style guide to ensure consistency across faculty
tabs in the catalog.
Admission – Requirements for admission into the program are stored on
this tab. University admission requirements should not be included here.
*Please remember that catalog editing pertains only to general program
information (i.e. – Overview, Admissions, and Faculty). Edits to curriculum requirements
and/or Program Learning Outcomes are entered and submitted through
CIM Programs and are not available through the catalog editing workflow.
Please contact our office if you need assistance with curriculum requirements
or program learning outcomes.
Information for Department and College Reviewers
Go to the future catalog approval website ( https://futurecatalog.wvu.edu/courseleaf/approve/) and login with your MyID username and MyID password.
Select your reviewer role in the “Your Role” dropdown menu. Here you will be
able to review, edit, rollback, and/or approve your page in workflow.
Policy Related to Adding New Majors and Updating Annual Admissions Requirements
This policy establishes Admissions Page Deadlines as part of the annual “Future Catalog” review process. These guidelines are in addition to the process and timeline outlined by the Office of the University Registrar.
Procedures
Admissions Requirements
- May 1- OUR notifies Office of Admissions that Future Catalog updates are ready for review. Admissions reviews catalog changes noted under the future admission requirements section. (EXP: This year would be for 2024)
- Admission requirements are updated and reviewed for Office of Admissions internal use.
- July 1 admission requirements are updated on the WVU Admissions website and shared with recruiting staff for the next enrollment cycle.
- The Office of Admissions will not make changes to the documented admission requirements after July 1. Any exceptions must be presented to the Director of Admissions and receive final approval from the Office of the Provost. To initiate the request please complete the admissions majors update form.
New Majors
- Majors must receive BOG approval before the Office of Admissions can move forward with updates to the application, Change of Major Form, event registration, majors pages.
- Once OUR notifies the Office of Admissions of program approval, the Office of Admissions will send the majors update form to the assigned college contact.
Timeline
- All new majors must be received by June 1, to be published on the application, Change of Major form, or any other documentation associated with the Office of Admissions. These curriculum changes will be added to the application for the future admission year. EXP: any new programs received by June 1, 2025, will be included in the 2026 application. New programs received after that date will not be added until the next admission cycle (2027).
Appeal Process
- Exceptions to these deadlines must be presented to the Director of Admissions and receive final approval from the Office of the Provost. To request an appeal, please contact the Director of Admissions.
Admissions Page
- In addition to the WVU-Morgantown Catalogs, the admissions content for each program's catalog page in the WVU-Graduate Catalog will go through a separate workflow than the rest of the page. This separate workflow will keep the Dean's Office, Provost's Office, and Admissions apprised of any changes to a program's admissions requirements. Page owners will have the same access to edit this portion of their pages as they normally would, and there is only a slight difference on accessing this content and submitting it to workflow. Page reviewers/approvers also have the same access as they normally would by going to the approve page and navigating to their appropriate role(s). The only caveat to this new initiative is that the Provost's Office will be pulled into workflow, which results in a slightly different timeline that the rest of the catalog page.
- All admissions tabs across the University System need to have the Admissions Requirements for the future year in addition to the major code list at the bottom of the tab. An example for a program not expecting changes to the admissions criteria would be:
- First-Time Freshman are admitted directly into the XYZ major
- Students transferring from another major within WVU are directly admitted to the XYZ major if they are in good academic standing (2.0 or higher GPA).
- Students transferring from another institution are directly admitted to the XYZ major if they are in good academic standing (2.0 or higher GPA).
Admissions Page Deadlines:
- Page owners should start the workflow on their pages no later than Sunday, February 16th.*
- All department levels should approve their pages no later than Sunday, March 2nd.*
- All colleges should approve their pages no later than Sunday, March 30th.*
- The Office of the Provost should approve their pages no later than Thursday, May 1st.*
*Pages will be automatically advanced to the next level of workflow the following day starting at 8:30am.
Catalog Links
Faculty: If you need instructions on how to use Curriculum Inventory Management
(CIM),
training documents are available.