Skip to main content Skip to main content

Withdrawal Policies

Dropping a class

Students may withdraw from individual courses until the Friday of the tenth week of class (or Friday of the fourth week in a six-week summer session, or Friday of the second week of a three-week summer session). Deadlines are posted under Important Deadlines each semester. If you follow all established University procedures and withdraw before the published deadline, you will receive a "W" on your transcript. Grade-point averages are not affected in any way by this mark.

Before dropping individual classes, consult your advisor to determine if:

  • Your course load would be reduced below the minimal requirements set by your college or school. If so, you must get permission from the Committee on Academic Standards of your college or school.
  • Your course load would be reduced below the minimal number of hours required to qualify for financial aid, NCAA athletic competition, or international full-time student status;
  • The courses to be dropped are required to fulfill academic probationary conditions;
  • The courses from which you want to withdraw might be a corequisite with other courses you are taking, or prerequisite to other courses required for the next term.

After reviewing these parameters with your advisor, then you may drop individual classes in STAR after logging into Portal.

Withdrawal

Not Returning for the Next Term

If you are not returning to the University for a particular term, and you are registered for classes, then you may withdraw from the term before it begins. Withdrawal from a term can be done through the STAR system. You may also withdraw from ALL your courses for a future term by following the procedure below for withdrawing from ALL classes For The Current Term. If you have any billing/fee inquiries contact the Office of Student Accounts.

Withdrawal From All Classes for the Current Term

If you are considering an academic withdrawal from the current term, please discuss your situation with your academic advisor to consider all of your options.

When you withdraw from ALL your classes during a term:

  • You will not receive a grade or credit for those classes.
  • You will receive a “W” for all passing or failing coursework for each withdrawn class on your transcript
  • Your GPA is not affected.
  • Your hours attempted will include the classes from which you withdrew after the Last Day to Add or Drop Without a “W” Deadline. Please refer to the  Add and Drop Dates for the appropriate Part of Term deadline. 

However, there are other implications associated with withdrawing from courses including:

  • Financial Aid eligibility for this and future terms
  • Residence hall eligibility
  • Health insurance eligibility

The last day to withdraw from all classes for the Spring and Fall Term is the next to the last day of classes for full-term courses. To see the dates of a Term and to see the Last Day to Withdraw from all classes for a term, go to Important Deadlines.

To withdraw from all classes BEFORE the “last day to drop a class with a ‘W’”, please complete the WVU Withdrawal Survey and follow the instructions provided at the end. Once you have completed the survey and opt to continue the withdraw process, please log on to your Portal account and drop courses through STAR. Please note that the withdraw survey is optional and does not constitute a formal withdraw. A formal withdraw occurs only after a student submits the withdraw through STAR.

If you need to withdraw from the term AFTER the “last day to drop a class with a ‘W’” date, please complete the WVU Withdrawal Survey and if you wish to continue the withdraw process, then contact the Office of the University Registrar in one of the following ways with the requested information below.  Please note that the withdraw survey is optional and does not constitute a formal request to withdraw.

  • Email from your MIX Email Account to registrar@mail.wvu.edu
  • Mail a request to:
         ATTN: Registration Unit Office of University Registrar West Virginia University
         PO Box 6878 Morgantown, WV 26506
  • Fax a request to 304-293-8991

Please include the following:

  • Full Name
  • WVUID number
  • Permanent Address
  • Telephone number
  • Reason for withdrawal
  • Signature 

If you live in university housing, you should vacate housing and turn in keys via the proper procedure. Check with the main desk of your residence hall, or call housing at 304-293-2811 for procedural details.

If you receive financial aid, please discuss the impact of the withdrawal prior to submitting, with the Student Financial Support and Services office in the Mountaineer Hub on the second floor of the Evansdale Crossing Building, or call 304-293-5242.

Important Notice

Financial aid recipients who withdraw from ALL classes before 60% of the term is completed may be required to return a portion of any financial aid which was received for the term. Students who do not receive at least one passing grade for classes in a term must provide documentation which verifies continued participation in educational activities.

If documentation cannot be provided, those students are considered to have informally withdrawn from WVU prior to 60% of the term and may be required to return a portion of any financial aid which was received. This review and return of financial aid is done in accordance with federal regulations.

It is your responsibility to ensure all of your University bills are paid and all required forms are received and processed. Your withdrawal becomes official only after your withdrawal request is received and processed by the Office of the University Registrar. A withdrawal from all classes constitutes withdrawal from the University for the current term only.

No longer attending a course(s) is not a withdrawal and will result in failing grades for the term.

Military Leave

Students who are called to active military service must submit a copy of their deployment orders to the office of the University Registrar. For additional information relative to Military withdrawals, or if a student is being deployed after the 12th week of a term (FALL and SPRING) and wants to keep their grades, please go to the WVU Military Veterans website for more information.