Withdrawal Policies

If you are considering an academic withdrawal from the current term, please discuss your situation with your academic advisor, a professor, your Resident Faculty Leader if you live in a residence hall, a financial aid counselor, or other WVU staff members to consider all of your options. We have a university of professionals available to assist you in understanding all of your options.


Dropping A Class

Deadlines:
Until the Friday of the tenth week of class (or Friday of the fourth week in a six-week summer session, or Friday of the second week of a three-week summer session), students may withdraw from individual courses. Deadlines are posted under Important Deadlines each semester. If you follow all established University procedures and withdraw before the published deadline, you will receive a W on your transcript. Grade-point averages are not affected in any way by this mark.

Procedures:
Before dropping individual classes, consult your advisor to determine if:

  • Your course load would be reduced below the minimal requirements set by your college or school. If so, you must get permission from the Committee on Academic Standards of your college or school.
  • Your course load would be reduced below the minimal number of hours required to qualify for financial aid, NCAA athletic competition, or international full-time student status;
  • The courses to be dropped are required to fulfill academic probationary conditions;
  • The courses from which you want to withdraw might be a corequisite with other courses you are taking, or prerequisite to other courses required for the next term.

After reviewing these parameters with your advisor, then you may drop individual classes using the web registration system.

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Not Returning For The Next Term

If you are not returning to the University for a particular term, and you are registered for classes, then you may withdraw from the term before it begins. Withdrawal from a term can be done through the STAR system. You may also withdraw from ALL your courses for a future term by following the procedure below for withdrawing from ALL classes For The Current Term. If you have any billing/fee inquiries go to the Office of Student Accounts (http://studentaccounts.wvu.edu/).

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Withdrawal From All Classes For The Current Term

When you withdraw from ALL your classes during a Term, you will not receive any grade or credit for those classes, and your GPA is not affected. You will receive a “W” for each withdrawn class on your transcript and your hours attempted will include the classes from which you withdrew after the first week of the Term.

The last day to withdraw from all classes for the Spring and Fall Term is the next to the last day of classes for full term courses. To see the dates of a Term and to see the Last Day to Withdraw from all classes for a TERM, go to Important Deadlines.

To withdraw from all classes through the last day to drop a class with a “W”, log on to your Portal account and drop them through STAR.

If you need to withdraw from the TERM after the last day to drop a class with a “W”, you may do any of the following:

1. Visit the Office of the University Registrar.

OR

2. Send an email from your MIX Email Account only to registrar@mail.wvu.edu. Please include your full name, last 4 digits of your student identification number, reason for your withdrawal, address, telephone number.

OR

3. Mail a request and include your full name, student identification number, reason for your withdrawal, address, telephone number, and signature to the following address:

ATTN: Registration Unit Office of University Registrar West Virginia University PO Box 6878 Morgantown, WV 26506

OR

4. Fax a request and include your full name, student identification number, reason for your withdrawal, address, telephone number, and signature to 304-293-8991

If you live in university residential housing, they should vacate housing and turn in keys via the proper procedure. Check with the main desk of your residential hall, or call housing at 304-293-2811 for procedural details.

If you have financial aid, please investigate the impact of the withdrawal with the Financial Aid office. Stop by the Financial Aid office in the Mountaineer Hub on the second floor of the Evansdale Crossing Building, or call 304-293-5242.

IMPORTANT NOTICE:

Financial aid recipients who withdraw from ALL classes before 60% of the term is completed may be required to return a portion of any financial aid which was received for the term. Students who do not receive at least one passing grade for classes in a term must provide documentation which verifies continued participation in educational activities. If documentation cannot be provided, those students are considered to have informally withdrawn from WVU prior to 60% of the term and may be required to return a portion of any financial aid which was received. This review and return of financial aid is done in accordance with federal regulations.


It is your responsibility to ensure all of your University bills are paid and all required forms are received and processed. Your withdrawal becomes official only after your withdrawal request is received and processed by the Office of the University Registrar. A withdrawal from all classes constitutes withdrawal from the University for the current term only.

NOTE: No longer attending a course(s) is not a withdrawal and will result in failing grades for the term.

MILITARY NOTE: Students who are called to active military service must submit a copy of their deployment orders to the office of the University Registrar. For additional information relative to Military withdrawals, or if a student is being deployed after the 12th week of a term (FALL and SPRING) and wants to keep their grades, please go to the WVU Military Veterans website.

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Office of the University Registrar West Virginia University
P.O. Box 6878
Morgantown, WV 26506
registrar@mail.wvu.edu
304-293-5355