Office of the
University Registrar
West Virginia University
P.O. Box 6009
Morgantown, WV 26506-6009
304-293-2121 (v)
304-293-3080 (f)
Registrar@mail.wvu.edu


Visit us at our Main Office
located between Colson Hall
and Hodges Hall or at our
Evansdale Satellite Office in
Room 137 Engineering
Science Building
(9:00 AM - 1:00 PM Monday - Friday)

Event Room Scheduling

To carry out the mission of West Virginia University, the classroom facilities are primarily for use by students, faculty, and staff for activities and programs that are directly related to the basic educational functions of teaching, research, and preparation of scholarly material. Every effort is made to ensure that classrooms are assigned fairly, used appropriately, and accommodate the University’s academic and instructional needs.

The Office of University Registrar has the responsibility for the utilization and scheduling of classrooms in the general classroom pool for both courses and other departmental sponsored events until December 21, 2009. After that date, these functions will become the responsibility the Facilities Planning and Scheduling Department. For a list of spaces scheduled by the office, see General Academic Space.

TO REQUEST SPACE FOR AN EVENT:

• If you are a WVU Faculty or Staff Member, and you would like to schedule an event, please complete the form by selecting “Schedule an Event” button below.

• If you are a member of a Registered Student Organization, you must request space through the Project Coordinator of the Student Organization Administration Office in the Mountainlair. You may contact Patricia Daniel at 304-293-5805, ext. 32329 for more information.

• Requests for space must be submitted no later than 48 hours before the event is to occur.

• University facilities are not available for External Organization requests.

Once you have submitted a request for space for your event:

• Please do not call us regarding the status of your submitted request; you will be notified within 24 hours via email of the final outcome (peak periods may require additional scheduling time).

• Please do not submit requests more than once or otherwise duplicate your requests.

NOTE: The Office of the University Registrar only reserves space and does not coordinate any ancillary needs. Scheduling will provide rooms as available, AND WITH PRIORITY GIVEN FOR academic classes and other academic activities. If necessary, confirmed events may need to be moved or changed to accommodate academic classes or activities.

TO CANCEL OR MAKE CHANGES TO AN EVENT:

If you need to modify or cancel a scheduled event request:

• To cancel a scheduled event, please complete the form by selecting “Cancel an Event” button below. Be sure to specify the Request Confirmation Number you were assigned when you requested space for the event.

• If you need to change the day and/or time of your scheduled event, you must submit a cancellation for the orginal request and submit a new request for your event.

TO REQUEST SPACE FOR A COURSE:

If you need to secure a general purpose classroom for a course:

• During the building of term scheduling, you must complete the section addition (or modification) procedures via the printed SLI or on-line via the eSLI.

• After the term schedule has been “finalized,” you need to follow the normal procedures for course section addition or modification.